Are you organised, friendly, and passionate about keeping an office running smoothly? ATA Liaison (T) Limited is looking for an Office Secretary to join our team in Dar es Salaam. This is an excellent opportunity for someone who enjoys working with people, supporting management, and making sure everything in the office is well-coordinated.
About the Role
As the Office Secretary, you’ll be the first point of contact for clients and visitors, while also handling day-to-day office tasks. From answering calls and scheduling meetings to managing budgets and supplies, you’ll play a key role in keeping our office efficient and welcoming.
We’re looking for someone approachable, well-presented, and able to multitask with ease. If you have strong communication skills and enjoy being the “go-to person” in an office, this role could be a perfect fit for you.
What You’ll Do
In this role, your primary responsibilities will include:
- Answering phone calls and directing them to the right person
- Welcoming and assisting clients and guests
- Scheduling meetings, appointments, and conference calls
- Keeping company records, files, and documents organised
- Supporting executives with project tasks and follow-ups
- Helping with basic financial records and office budgeting
- Ordering and managing office supplies
- Ensuring the office stays clean, tidy, and well-arranged
- Coordinating with other organisations and clients when needed
- Assisting with simple marketing or administrative tasks
Qualifications;
To succeed in this role, you’ll need:
- A Diploma/Certificate in Secretarial Studies or a related field
- At least 2 years of experience in a similar secretarial or administrative role
- A good understanding of office management and basic bookkeeping
- Strong skills in MS Office (Word, Excel, Outlook, PowerPoint)
- Excellent communication skills, both spoken and written
- Strong organisational skills and the ability to juggle multiple tasks
If you’re dependable, detail-oriented, and enjoy creating a positive office environment, we’d love to hear from you.
How to Apply
If you feel this role fits your skills and career goals:
- Prepare one PDF document with your CV and copies of academic certificates.
- Send your application to ataliaison25@gmail.com with the subject line:
- “Application – Office Secretary – [Your Full Name]”
- Submit your application by 30th September 2025.
Final Note
This position is more than just a job—it’s about being part of a team that values professionalism, teamwork, and growth. If you’re ready to take the next step in your career, don’t miss this opportunity.
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