Senior Finance and Administrative Assistant at ILO
Senior Finance and Administrative Assistant – ILO – Kampala (Uganda jobs)
Senior Finance and Administrative Assistant – G6
International Labour Organisation (ILO)
Vacancy No.: DC/DAR/GS/2025/03
Job ID: 13155
Grade: G6
Location: Kampala, Uganda
Department: RO-Africa
Organisation Unit: CO-Dar es Salaam
Contract Type: Fixed Term (12 months, with possibility of extension)
Publication Date: 17 September 2025
Application Deadline: 01 October 2025 (Midnight, local time – Dar es Salaam, Tanzania)
Disclaimer
This position is contingent on the final approval of the Trade for Jobs Uganda project. If the project is not approved, recruitment will be cancelled.
In line with Article 4.2, paragraph (e) of the Staff Regulations, recruitment for technical cooperation projects is made through direct selection by the ILO Director-General.
Who Can Apply
- ILO internal candidates, per paragraphs 31 and 32 of Annexe I of the Staff Regulations.
- External candidates with valid residency status and work authorisation in Uganda.
The ILO values diversity and strongly encourages applications from qualified women and persons with disabilities.
About the Project
Trade for Jobs Uganda (2025–2030) is a five-year initiative co-led by the ILO and the International Trade Centre (ITC), funded by Sida. It aims to leverage trade as a driver for decent job creation and income generation, focusing on two high-potential sectors: dairy and tourism.
Key approaches include:
- Strengthening regional and global trade in dairy products and tourism services.
- Supporting MSMEs in value addition, diversification, competitiveness, and business environment improvement.
- Partnering with Swedish companies to unlock expertise, investment, and services.
This market-systems approach ensures long-term, scalable, and sustainable impact.
Responsibilities
Under the supervision of the Team Leader and in coordination with CO-Dar es Salaam’s Finance and Programme Unit, you will:
- Oversee administrative and office management functions to ensure smooth project operations.
- Handle contracts, entitlements, records, and financial transactions through the ILO IRIS system.
- Provide expert guidance on ILO rules, regulations, and financial procedures.
- Support travel, meetings, workshops, and training logistics.
- Maintain relationships with ILO HQ, social partners, and UN agencies.
- Prepare reports, correspondence, financial statistics, and cost estimates.
- Monitor accounts, process expenditures, and draft budget-related correspondence.
- Supervise junior administrative staff.
- Manage procurement, office assets, premises, and supplier registration.
- Carry out additional administrative and financial tasks as assigned.
Required Qualifications
Education
- Secondary school completion with formal training in accounting/finance/administration.
- A university degree in Accounting, Finance, Administration, or a related field is an asset.
Experience
- Minimum 6 years of administrative/finance experience, including financial operations support.
- ERP system experience required.
Languages
- Excellent command of English (written and spoken).
Competencies
- Strong knowledge of financial and administrative processes, ideally within a UN setting.
- Familiarity with IPSAS or similar accounting standards.
- Proficiency in Microsoft Office Suite and ERP tools (e.g., IRIS).
- Strong organisational, interpersonal, and problem-solving skills.
- Ability to work under pressure, meet strict deadlines, and manage confidential information.
- Team leadership and multitasking skills.
- Commitment to diversity, gender sensitivity, and multicultural collaboration.
Conditions of Employment
- Salary: UGX 86,252,000 annually (entry step for G6).
- Contract: One-year fixed-term, with possible extension subject to funding, performance, and project needs.
- Technical cooperation roles do not lead to career tenure in the ILO.
How to Apply
Applications must be submitted online through the ILO Jobs Portal by 01 October 2025.
If you have a disability and face difficulty completing the online form, contact: ilojobs@ilo.org.
Fraud Warning
The ILO does not charge any fees at any stage of the recruitment process. Emails not ending in @ilo.org should be disregarded. The ILO will never request banking details from applicants.
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